Job Description

UNIVERSITY PREP

Position: Office Manager

Our Mission:

Building a foundation of skills, knowledge and character, University Prep educates every K-5 scholar for a four-year college degree and life of opportunity.

The Opportunity:

University Prep is seeking an Office Manager to join our K – 5 th grade, tuition-free, public charter elementary school in the North Central region of Denver. Reporting to the Dean of Operations, you will lead the campuses administrative and business functions while being part of our front-of-house team. In this role, you are charged with ensuring scholars, families and teammates have a frictionless experience, which means everyone around you can focus on what matters most – our children’s learning. While the vast majority of the work in this role is ‘behind-the-scenes,’ it is critical work that makes our mission possible.

Why you’ll love us:

" Great education is almost impossible to find. University Prep is that hidden gem. University Prep doesn’t just talk the talk. University Prep walks the walk. The teachers and staff leave nothing to chance .” – U Prep Parent

At U Prep, three major focus areas drive our work each day, ensuring we stay true to the promises we make to every one of our families – a genuine life of opportunity for their child.

1. Vision - You can only dream as far as you can see - we ensure all of our students see what’s truly possible. Read more.
2. Academics - Academic excellence for every child sits at the center of our work. Read more.
3. Character - A focus on growing good students and good people is at the heart of our mission. Read more.

Why we’ll love you:

Do the following must haves resonate with how you are wired?

• You're mission and values-driven : You are committed to educational equity for all children and are deeply aligned with the core values that drive our team and our organization at University Prep.
• You’re systems and data oriented, but enjoy working with people: You will need a logical mindset and organize your approach using data and flow charts, but you never forget the people behind the numbers or working through the system.
• You’re proactive with strong time and task management skills: On any given day there are deadlines and time marks to be hit, but working front of house there will often be distractions to hijack your planning. You have the time management and ability to prioritize that will allow you be successful when multiple items are screaming for your attention.
• You communicate effectively with others: Both your verbal and written communication skills are exceptional and you balance listening and talking so that those you engage with feel heard and informed in equal measure.

Achieving big dreams takes hard work and a team effort. If you’re reading this far and feel yourself nodding enthusiastically, read on!

What you’ll do:

The Office Manager is a critical part of the Operations team. Focused on creating sustainable and seamless systems that keep U Prep’s school building running smoothly, the office manager will oversee U Prep’s student information system and ensure scholar records are kept up to date and accurate. They will be responsible to for ensuring the Dean of Operations is provided with key metrics on a daily basis and following up with families when necessary. The Office Manager will support the academic team with set up and maintenance of key technology platforms that scholars and teachers use to deliver parts of our curriculum. They will manage inventory across the school including instructional supplies, classroom materials and uniforms, creating systems for auditing and proactively tracking and ordering stock.

Key Responsibilities

1. Procurement & Inventory Management

• Manage purchasing processes for instructional supplies, classroom materials, uniforms, and office needs.

• Develop and maintain systems to track inventory, conduct regular audits, and proactively reorder stock.

• Ensure cost-effective spending while balancing availability of essential materials.

• Manage vendor relationships, deliveries, and distribution of incoming materials across the school.

• Maintain accurate records of purchases, inventory levels, and procurement activities in alignment with budget expectations.

2 . Human Logistics & Staff Support

• Coordinate daily operational logistics including arrival and dismissal systems, staff coverage, and scheduling needs.

• Track and manage scholar dismissal methods and tardy arrivals, ensuring accurate and timely updates.

• Support onboarding and ongoing staff needs, including technology setup and system access.

• Collaborate with the academic team to set up and maintain key curriculum platforms used by scholars and teachers.

• Partner with IT consultants to manage staff technology, software systems, and inventory.

• Assist with communication and coordination across teams to ensure smooth daily operations.

3. Office Management & School Operations

• Serve as the front-facing representative of the school, providing a welcoming and professional presence for families and visitors.

• Manage daily front office operations, including answering phones, responding to inquiries, and resolving family concerns.

• Oversee student information systems, ensuring scholar records (attendance, contact details, transfers, and documentation) are accurate and up to date.

• Monitor and report key daily metrics (e.g., attendance, operational updates) to the Dean of Operations.

• Conduct outreach to families regarding student absences and attendance concerns.

• Coordinate and distribute all outgoing communications to families via flyers, email, text, and social media.

• Maintain organized filing systems (digital and physical) for compliance and accessibility.

4. Facilities & Systems Management

• Maintain the overall presentation and functionality of the school building in partnership with the maintenance team.

• Conduct regular facility audits alongside school leadership to ensure a clean, safe, and welcoming environment.

• Oversee office systems and procedures to improve efficiency and consistency.

• Ensure all technology platforms and operational systems are functioning effectively, troubleshooting or escalating issues as needed.

5. Operations Team Support

• Act as an integral member of the school-based Operations team, supporting various operational functions as needed.

• Collaborate with the Principal and Dean of Operations on special projects, reporting, and continuous improvement initiatives.

• Contribute to building streamlined systems that enhance overall school performance and family experience.

Position Requirements:

• Full commitment to, belief in, and alignment with the mission and vision of school.
• Excellent Communication skills (both verbal and written) and the ability to build a quick rapport.
• A genuine comfort and interest in engaging directly with people you don’t know.
• High level of organization, detail-orientation, and the ability to focus and execute on tasks proactively and independently.
• Demonstrated ability to multitask effectively and prioritize strategically.
• The desire to work within a team environment while still taking personal accountability as necessary
• Ability to approach situations with optimism and perseverance and a steady determination to pursue excellence regardless of the
• A drive to grow both professionally and personally and a healthy attitude toward feedback.
• Experience working in a similar setting, and/or with a similar population
• The tactical stuff:
• Ability to work full-time, including some evenings along with a “whatever it takes” disposition.
• Ability to work in person/in the school building. This is not remote/telecommuting role.
• Bilingual strongly preferred (English/Spanish).

Compensation & Benefits:

• Starting annual salary range: $50,000 - $75, 000.
• Participation in the Colorado PERA retirement program, including a PERA 401K
• U Prep pays 100% of the employee’s medical benefit and provides options to elect dental, vision, critical illness, and accident benefits.
• U Prep contributes either $250 or $600 to a personal wellness account for each employee, depending on the health plan you choose
• Potential access to moving relocation stipend , dependent on geography/distance from our campus

Apply Today: Visit:

As an equal opportunity employer, University Prep hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

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